On March 7th Google notified G Suite Admins of an upcoming feature called “Activity Dashboards” that would be rolling out in 2-4 weeks and enabled by default and provided instructions on how to control or disable the feature at the admin level and how users could individually disable the feature. The email is provided below, similar information was also posted on Google’s blog.
Hello G Suite administrator,
We’re introducing Activity dashboard, a new feature for your G Suite account. The dashboard lets users who have edit access to a Google Docs, Sheets, or Slides file see who viewed the file and when they viewed it. With this knowledge, users can make better decisions about how and when to follow up with collaborators. For more information about Activity dashboard, see the G Suite Updates Blog and Help Center.
How your organization’s information is visible
The Activity dashboard shows user views, unless a user chooses to hide their information by changing their privacy settings. Your users’ viewing information may be visible in Activity dashboards of files owned by other organizations, unless you adjust the default settings for Activity dashboard. Only G Suite Business, Enterprise, Education, and Nonprofit users who can edit a file can see the file’s Activity dashboard.
Activity dashboard rolls out to your users in approximately two weeks from today and it’s turned on by default. (See release details below.)
Actions to take
- For administrators: Review and adjust settings or turn off Activity dashboard now. See more about the feature below and instructions.
- For users: When Activity dashboard is released, users will see a notification in Google Docs, Sheets, and Slides. This introduces the feature and explains how to hide their viewing information (help for your users).
Starting today, choose the Activity dashboard settings in the Admin console. For more information, see the Help Center.
- Leave Activity dashboard on. This is the default setting. Activity dashboards show all user views, unless individual users hide their information. Your users’ viewing information may be visible in Activity dashboards of files owned by other organizations.
- Limit Activity dashboard to users in your organization. Your users’ viewing information is not visible in Activity dashboards of files owned by other organizations.
- Turn Activity dashboard off. Your users’ viewing information is not visible in Activity dashboards of files owned by your organization or an external organization. Your users may be able to see whether external users viewed their files, depending on the Activity dashboard settings of those external users.
Note: The dashboard and its settings don’t affect the data collected in your G Suite Drive audit log.
Approximately two weeks from today (but no earlier), Activity dashboard will begin to roll out to domains on the Rapid Release track, and those users may see information about who viewed files. Domains on the Scheduled Release track will receive the feature approximately two weeks after that.
The G Suite Team